ProSciento, Inc.

  • Payroll Administrator/ Accounts Payable Assistant

    Job Location US-CA-San Diego
    Posted Date 2 weeks ago(2 weeks ago)
  • Overview

    Summary: Responsible for preparation and processing of biweekly payroll. Assists with processing, verifying, and reconciling vendor invoices and preparation of vendor payments. Provides accounting support to Finance team as needed. Performs duties in accordance with ProSciento’s values, policies, and procedures.


    Please note: This position is temp-to-hire. 


    Essential Duties and Responsibilities include the following. Other duties may be assigned at the company’s sole discretion.


    Payroll Administration duties:

    • Maintains and processes timesheets for all employees using current payroll software and obtains all supervisor approvals and established/updated pay groups. Sets up and instructs employees on data entry and how to record their time successfully into the time tracking system (EZ Labor).
    • Updates and changes study names for the project allocation analysis.
    • Processes bi-weekly payroll cycle which includes, but is not limited to: setting up new employees and maintaining vacation, sick leave, and floating holiday accruals.
    • Ensures that employee changes are entered correctly and made on a timely basis; reviews changes for proper authorization and adherence to ProSciento’s policies.
    • Transfers data from staff entries to payroll software and performs a final audit of all functions associated with payroll processing.
    • Downloads project allocation data from payroll entries monthly to provide labor costs per study.
    • Provides general assistance to the Accounting Manager, Associate Controller, and CFO, as needed.


    Accounts Payable duties:

    • Provides general assistance to accounts payable team including, but not limited to: processing vendor invoices and preparing for weekly check runs.
    • Monitors accounts payable e-mail account for electronically submitted vendor invoices. Enters vendor invoices, employee expense reports, and check requests into the Company’s accounting system.
    • Interacts and communicates with vendors to resolve inquiries regarding invoices.
    • Verifies vendor accounts by reconciling monthly statements and related transactions.
    • Routes vendor invoices for proper approvals.
    • Provides additional accounting and administrative support to the Accounting Manager including, but not limited to:
      • filing, copying weekly check runs and pass thru invoices,
      • general support for special projects.



    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



    High school diploma or general education degree plus 2 years payroll experience and prior experience in accounts payable or an equivalent combination of education and experience.


    Language Ability:

    Ability to communicate both verbally and written. Ability to read and interpret documents such as safety rules, Standard Operating Procedures (SOPs), Work Instructions (WIs), procedural manuals, and accounting related documents. Able to communicate effectively to employees and management groups and in group meeting settings.


    Math Ability:

    Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


    Reasoning Ability:

    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to demonstrate analytical and organization skills.


    Computer Skills:

    To perform this job successfully, an individual should have computer skills with working knowledge and proficiency in the current Microsoft Office Word and Excel. Ability to quickly learn and use new software systems. Knowledge and experience with using accounting and payroll software packages such as NetSuite, ADP, and/or equivalent.


    Work Environment:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.


    Physical Demands:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl.


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